Academy operations
Make-up credit
Definition
A make-up credit is a ledger entry chess academy software creates when a student misses a class under an absence type the written policy compensates, such as illness with notice or an academy-cancelled session. It records the student, the missed class, the date earned, and an expiry date, and redeems only in a designated make-up slot, never a regular batch.
In practice
A make-up credit begins its life in the attendance register, the moment a coach marks an absence as one the written policy compensates rather than one that simply happened. From there it travels into the timetable: a coach checks a student's open credits before offering a slot, and a designated make-up session absorbs the redemption without pushing a running batch past its planned size. Academy owners run into the term while drafting an absence policy, training a new coach on the ledger, or comparing coaching software that tracks credits and expiry dates automatically against a spreadsheet that quietly forgets them. A make-up credit is distinct from a demo class, which introduces a prospective student rather than compensating one already enrolled. For which absences earn a credit, how long a credit should last before it expires, how to keep the policy from being gamed, and what to put in writing for parents, read the linked guide below.